About us, Terms of use, Privacy policy and Contact us supplemental pages

Introduction

Supplemental pages are simple web pages used to provide readers with information about your archive, it’s management and governance. This information should be for audiences that are both familiar with or new to your organisation and archival objectives.

Supplemental pages are public-facing, meaning they are accessible to visitors of the archive from the Welcome page and can be viewed without the need to login. They are also accessible from hyperlinks in the Main Menu too, when a user has logged in.

There are four supplemental pages, they are as follows:

• About – a page to provide background information about your organisation and archive. Typically, this would include general statements that attempt to answer the ‘Who’, ‘What’, ‘When’, ‘Where’, ‘How’ and ‘Why’ questions for the archive.
• Terms – a page to set out how users can and cannot use the archive and its content. A statement that covers topics such as the conduct and obligations of archive users, copyright, intellectual property, privacy (see the Privacy policy page), liability, warranty/guarantee, complaints handling and so on.
• Privacy – a brief legal statement outlining how your organisation will respect archive user’s privacy, keep their personal details secure, and not misuse their personal information.
• Contact – a page to provide contact details for the organisation administering the archive. It should explain situations as to why someone should contact your organisation, such as account requests, and describe how your organisation can help resolve user’s issues.

You may need to consider the wording of these pages carefully. Perhaps seeking legal advice would be a sensible option too. Keeping Culture can provide you with information about various technologies used and the types of information recorded in system logs, but largely these statements relate to your organisation, archive users and content.

A supplemental page is made up of a page title, header image and page text or copy. The header image is optional and is set using the archive number of an image-based archive item. Each page has its own URL, making it possible to link to the page from other resources. 

Important: The supplemental pages of a portal archive are independent from the main archive. This allows you to provide portal specific information on the supplemental pages of each portal. However, you will need to login and apply your changes in each portal, as changes made to supplemental pages in the main archive do not flow through to portals.

Your User account must have Administration access and Customise About, Terms, Privacy and Contact pages permissions enabled to edit these supplemental pages.

If the hyperlinks, pages and resources for customising supplemental pages are not available on the archive, try logging in with an account with higher administrative privileges or as a Super Administrator.

Customise the ‘About’ page

Use the following steps to enable (or disable) the About page, edit the page copy, title and header image:

1. Navigate to the About page by going to: Main Menu → Administration tab → About page hyperlink under the ‘Customise’ heading.
2. Edit the following properties using the corresponding fields:
   • Display the About page: choose either to show or hide the page.
   • Page URL: the page URL; it cannot be changed.
   • Page title: enter the title of the page.
   • Header background archive number: enter the archive number of a Photo, Document or Object archive item to display as the header image. Leave the field blank if you do not want to display a header image.
     Be warned, the image will be displayed regardless of any content restriction that may be applied to the item.
   • Content: enter the copy for the About page. The text editor has basic formatting options such as headings, lists, hyperlinks and text formatting.
3. Click Save or Save & Close to finish making your changes.

Customise the ‘Terms’ page

Use the following steps to enable (or disable) the Terms page, edit the page copy, title and header image:

1. Navigate to the Terms page by going to: Main Menu → Administration tab → Terms page hyperlink under the ‘Customise’ heading.
2. Edit the following properties using the corresponding fields:
   • Display the Terms page: choose either to show or hide the page.
   • Page URL: the page URL; it cannot be changed.
   • Page title: enter the title of the page.
   • Header background archive number: enter the archive number of a Photo, Document or Object archive item to display as the header image. Leave the field blank if you do not want to display a header image.
     Be warned, the image will be displayed regardless of any content restriction that may be applied to the item.
   • Content: enter the copy for the Terms page. The text editor has basic formatting options such as headings, lists, hyperlinks and text formatting.
3. Click Save or Save & Close to finish making your changes.

Customise the ‘Privacy’ page

Use the following steps to enable (or disable) the Privacy page, edit the page copy, title and header image:

1. Navigate to the Privacy page by going to: Main Menu → Administration tab → Privacy page hyperlink under the ‘Customise’ heading.
2. Edit the following properties using the corresponding fields:
   • Display the Privacy page: choose either to show or hide the page.
   • Page URL: the page URL; it cannot be changed.
   • Page title: enter the title of the page.
   • Header background archive number: enter the archive number of a Photo, Document or Object archive item to display as the header image. Leave the field blank if you do not want to display a header image.
     Be warned, the image will be displayed regardless of any content restriction that may be applied to the item.
   • Content: enter the copy for the Privacy page. The text editor has basic formatting options such as headings, lists, hyperlinks and text formatting.
3. Click Save or Save & Close to finish making your changes.

Customise the ‘Contact’ page

Use the following steps to enable (or disable) the Contact page, edit the page copy, title and header image:

1. Navigate to the Contact page by going to: Main Menu → Administration tab → Contact page hyperlink under the ‘Customise’ heading.
2. Edit the following properties using the corresponding fields:
   • Display the Contact page: choose either to show or hide the page.
   • Page URL: the page URL; it cannot be changed.
   • Page title: enter the title of the page.
   • Header background archive number: enter the archive number of a Photo, Document or Object archive item to display as the header image. Leave the field blank if you do not want to display a header image.
     Be warned, the image will be displayed regardless of any content restriction that may be applied to the item.
   • Content: enter the copy for the Contact page. The text editor has basic formatting options such as headings, lists, hyperlinks and text formatting.
3. Click Save or Save & Close to finish making your changes.